Sprint
Plan and execute work in flexible, time-boxed cycles.
Sprints in Timebook
Timebook Sprints are defined periods during which specific work is completed and prepared for review. Typically short, these cycles range from one to four weeks. You can configure the exact Sprint duration for each of your Timebook Teams.
Once Sprints are enabled, you can add Work Items to them and track the progress of your planned work. Timebook automatically creates Sprints for you, so you can move uncompleted work between them for continuous management.
Each Sprint features an expandable drawer that allows you to modify its properties, view detailed statistical data, and assess the workload for all Team members involved. Explore the rest of this article to learn more about the options available within the Sprint drawer.
This article explains the Timebook's concept of a Sprint and its basic features.
But we have a separate article that explains how to use Sprints in a Timebook Team. For more information, see Sprints (in Teams)
To use Sprints in Timebook, you need to enable them in the settings of the specific Team.
For more information on managing Sprints in Teams, see Work (Team settings)
Manage a Sprint
Each Sprint has three tabs located at the top, next to the Sprint's name:
The [Work] tab is where you manage all the Work Items added to the Sprint. You can open each Work Item in your Sprint to see its details. You can also press the [Edit] button to manage multiple Work Items at the same time.
You can use the [Summary] tab to add content like text, images, and references, providing extra information about your Sprint.
The [Updates] tab automatically shows important changes to your Sprint. Additionally, each Team member can post updates here to provide information about any Sprint-related developments.
In the top-right corner, you have two additional options to keep your Sprint accessible:
[Add to Bookmarks] saves the Sprint for future reference. You can find all bookmarked Sprints by opening the [Bookmarks] module in the Navigator.
[Pin to Navigator] adds the Sprint to the [Pinned items] area of the Navigator. You can quickly jump to the pinned Sprint using the menu on the left, regardless of where you are in Timebook. Two options are available here: you can pin the current Sprint only or continuously replace ending Sprints with the upcoming ones.
You can change how Work Items are presented in a Sprint by adjusting the layout, grouping, sorting, and filtering the data.
You can also save such modified views for later use.
We have dedicated articles that explain changing and saving views. For more information, see Layouts & views
Add Work Items to a Sprint
To create a new Work Item in a Sprint:
Open one of your Sprints.
Press the [+] button at the top of the Sprint.
Use the newly created Work Item card to provide basic information such as name, type, and description of the work to be done. You can also add tags to the Work Item.
Press [Create] to confirm your changes.
You can reorder all Work Items in your Sprint with a simple drag-and-drop. You can also drop one Work Item on another to create a parent-child relationship between them.
To add an existing Work Item to your Sprint, open the Work Item and use the [Sprint] parameter.
With this parameter, you can quickly reassign a Work Item by selecting a new Sprint from the dropdown menu.
Sprint drawer options
Each Sprint in Timebook has an expandable drawer you can use to modify the Sprint's properties. Open the drawer using the dedicated button in the top-right corner to change the name of your Sprint or add a description to clarify the Sprint's purpose.
You can also use the following tabs in the Sprint drawer:
The [Overview] tab displays the status of your Sprint (active, completed, or upcoming), and its start and end dates. The [Risk assessment] option allows you to indicate good progress or potential issues. In the lower section of this tab, you can compare the current Sprint’s statistics with the previous one, such as the completion rate and the number of Work Items involved.
The [Progress] tab displays the number of Work Items in each status. This tab helps you see which items have not been started, which are in progress, and which are completed. There is also the [Assignees] section that shows the number of Work Items assigned to each team member for this Sprint and the number of currently unassigned ones.
The [Workload] tab helps you monitor your Team’s workload. It calculates current commitments, including Work Items and events, and shows them against the weekly availability of each Team member involved in this Sprint. Additionally, this tab allows you to compare the Story Points assigned to each member if your team uses the Story Points property in Work Items.
To maximize the efficiency of the [Workload] tab in the Sprint drawer, all Team members should use the [Estimated time] or [Story Points] properties when managing their Work Items.
Timebook calculates the workload based on these properties, so using them and providing accurate data ensures the Team’s effort is measured correctly.
For more information, see Properties
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