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Timesheets layout

Analyze effort week-by-week and edit the time spent on Tasks.

Timesheets in the Worklog module

In the Worklog module, the Timesheets layout displays all work time data available for . You can apply several filters to analyze this data according to your needs. You can focus on the time spent by different people working on different projects or focus on your effort only.

What makes the Timesheets layout special is that it allows you to look at the data from the week-by-week perspective and see in a given week. This means Tasks, Meetings, Focus Times, and Out of Office events. Also, you can edit the actual time spent on Tasks or add more of them to the list.

Use filters in Timesheets

You can use filters in the Timesheets layout to narrow down results and see the data in a more meaningful view. Use the [Filters] button in the top-right corner to show or hide available filters.

Available filters in the Timesheets layout

You can apply the following filters to the data in the Timesheets layout:

[People]

Selecting this filter displays a list of all Workplace members.

You can select any number of people or use the [All] option to see data of all Workplace members.

[Event types]

Selecting this filter displays a list of all event types in Timebook that are included in the Worklog data. This means Tasks, Meetings, Focus Times, and Out of Office events.

You can select any number of event types or use the [All] option to include all event data.

[Planners]

Selecting this filter displays a list of all in this Workplace.

You can select any number of Planners or use the [All] option to see data from all the Planners.

If you want a Meeting, Focus Time, or Out of Office to be associated with a particular Planner, use the [Worklog] field on the event card. For more information, see Standard event options

Similarly, if you want a Task to be associated with a particular Planner, use the [Location] field on the Task card. For more information, see Work Item

[Teams]

Selecting this filter displays a list of all in this Workplace.

You can select any number of Teams or use the [All] option to see data from all Teams.

Data associated with a specific Team is actually a collection of data from all Planners belonging to this Team.

Once you define your filters, you can use the pills above the Worklog data to change the filter parameters or remove them completely.

The counter next to the [Filters] button indicates the number of active filters applied to the data. If no entries are visible, it's possible that you are using too many filters, and all the entries are hidden as a result.

Edit Tasks in Timesheets

Timesheets show the time estimation you made for various Tasks, but you might want to update the data if the actual work took more (or less) time.

The Timesheets layout will help you edit the existing time entries for Tasks or log additional time slots for Task-related work.

Edit an existing Timesheets entry

  1. Press on the time entry you want to edit.

  2. Select the [Pencil] icon to edit the entry or the [Trash bin] icon to delete the entry.

  3. If you select the [Pencil] icon, you will see the Calendar grid for the relevant day.

  4. Move the dedicated tile on the grid to schedule this Task for a different time. You can also drag the lower edge of the tile to extend or shorten the time slot dedicated to this Task.

  5. Press [Save] to confirm the change.

Log more time for a Task in Timesheets

You can use this feature for both your and other people's Tasks.

  1. Select an empty slot next to a Task and press [Log time].

  2. You can just select one of the suggested durations from the dropdown. This will schedule a time slot of that duration for this Task.

  3. Or you can use the [Schedule in Calendar] option. You can then move the dedicated tile on the grid to schedule this Task for a specific time. You can also drag the lower edge of the tile to extend or shorten the time slot dedicated to this Task.

In Timesheets, you can also add more Tasks to make the weekly summary of your effort more accurate.

To do so, press the [Add] button at the end of the list of Tasks. You can start typing, and we will show you all Task names that match your search.

Related articles

Events

Worklog reports