Get full control over your events through a wide range of options.
Below is the list of settings found on most event cards in Timebook. We divide them into two groups depending on how often they are typically used.
Let's start with the common options that are always visible on event cards. Use them to maximize your scheduling experience.
Customize your event with the most popular options.
Standard options (always visible)
[Name your event]
This field is optional, but consider giving your event a unique name so that it stands out in your calendar.
[Suggest time]
This automatic tool compares calendars and finds the best time for your event. For more details, see Scheduling Assistant
[Propose new time]
You only see this option if you are one of the Meeting's guests. Use it to propose a different meeting time (or date).
Press the button and use the calendar grid to select a different time slot for the Meeting. You can also add a message to the host. When you press [Send], the host receives your proposal. You will get a if they accept.
You can also propose a new time by dragging the Meeting tile across the calendar grid. For more details, see Move & extend events
[Add guests]
This is where you invite others to your events. Just start typing and choose one of the matching results. You can type parts of your guest’s name or email address.
Once you add a guest, you can use the dropdown menu to the right of their name. You can decide if they are required or optional or remove them from the guest list.
[All day]
This toggle turns your event into an one:
ON: Make it an all-day event and show it as such in your calendar.
OFF: Make it a regular event with a defined duration.
[Start]
Use the date & time pickers to define when the event starts.
[End]
Use the date & time pickers to define when the event ends.
[Repeat]
Decide if this event will be repeated regularly.
A new meeting is set to [Does not repeat] by default. However, you can change it by pressing the button and selecting the most suitable repetition cycle for your event.
You can choose one of the suggestions or use the [Custom] option. It allows you to create a rule for repeating your event.
[Video call]
Use this option if this is not a face-to-face event:
ON: Add a video conference link to the event. Make sure you select the appropriate video-conferencing tool and that Timebook is integrated with this tool. For more details, see Integrations
OFF: Remove the video conference link from the event.
[Location]
Specify the physical location of this event.
To choose the event’s location, start typing and select one of the matching place names.
[Description]
You can briefly describe what your event is about here.
[Agenda]
Use this option to create a list of topics that will be discussed during your Meeting.
This field works like a Timebook Page, so you can use most of our when editing.
[Attachments]
If you want your guests to have access to specific files or Timebook Pages before and during the event, use this option to add attachments.
Press [Add] and select one of the options. Use [File] to upload something from your Google Drive. Use [Page link] to select a Timebook Page that will be attached as a link.
[Worklog]
This option links the event to one of the you are a member of. If you select a Planner here, the will then be able to include this event in its calculations.
In short, use this option to add this event to time and effort estimations for the selected Planner.
Below is the list of settings that are typically used less often. Expand the [Show more] section of an event card to access these options.
The less often used options are hidden in an expandable section.
Standard options (hidden)
[Guests can invite others]
As the name suggests, this toggle lets your guests invite even more guests:
ON: Allow your guests to add more people to your event.
OFF: Block your guests from adding more people.
[Time zone]
Use the dropdown menu to specify the time zone for which the event start & end times were set. Start typing a place name and select one of the matching results.
[Show me as]
Use this dropdown to signal your availability to others. Other users will see this event marked as "free" or "busy" in your schedule.
This option is set to [Busy] by default for Meetings to protect your schedule from overbooking.
[Color]
Select a color marker for your event. This is a purely visual adjustment to make the event stand out in your calendar.
Press [Color] and select a colored square from the list. The background color of your event's tile changes to match your selection.
[Notify me]
Decide if and when you want to reminding you about the start of this event. This is set to [10 minutes] by default, but you can use the dropdown and select a different option.
